Deposit disputes, eliminated.
VeriProp creates a cryptographically sealed condition record for every unit, every tenancy. Move-in. Move-out. Legally defensible. No dispute survives the ledger.
Summer 2026 move-out wave - now accepting Polish PBSA operators.
One QR code on the door. Three systems behind it.
VeriProp is not a property management system. It does one thing: an irrefutable condition record for every unit, at every lifecycle moment.
Condition ledger
Every photo is hashed at capture and sealed into a four-level cryptographic chain with tenant identity, GPS, and timestamp. The record cannot be altered after the fact - any tampering breaks the chain and is immediately detectable. That is what makes it defensible in a deposit dispute, not just a folder of photos.
Ticket system
During the tenancy, tenants report issues by scanning the same QR code on their door. Each ticket is categorised, timestamped, and attached to the unit record. By move-out day the manager holds the complete maintenance history of the tenancy, not just the bookend reports.
Move-out intelligence
After the move-out wave, every report is screened against its move-in baseline. Surface-by-surface condition deltas, flagged damage, and a traffic-light summary per unit tell the manager what work is needed - before the walkthrough, not after the deposit deadline.
How it works
From first day to final handover - every condition change documented and sealed.
Tenant move-in
On move-in day, the tenant scans the unit QR code, verifies their identity via SMS one-time passcode, and follows a guided room-by-room documentation flow. They photograph every room and can flag any pre-existing damage. The report is sealed with their signature.
Sealed and delivered
When the tenant seals their report, it is locked to the ledger. If the tenant flagged damage, the manager is notified immediately with the evidence highlighted. Clean move-ins are recorded silently - no noise, no false alerts.
Tenancy tickets
During the tenancy, tenants report maintenance issues by scanning the same QR code on their door. Each ticket is timestamped and attached to the unit record - tracked and resolved on the same architecture as the condition reports.
Move-out documentation
Weeks before lease end, the tenant receives a move-out window. Same QR code, same guided flow. The system captures condition at exit.
Move-out intelligence
The manager receives the sealed move-out report and a building-level summary - expected workload, flagged damages, unit-by-unit condition. Every report is automatically screened for surface condition and damage severity, cross-referenced against the unit's baseline. The system flags what matters. Nothing else reaches the manager's queue.
What your tenants see
The whole flow runs in the browser. No app download. Tenants scan the QR code on their door and document their room in about five minutes.
What your tenants see:
- Scan the QR code on the door
- Verify identity with SMS code
- Photograph each room following guided instructions
- Review and confirm all rooms complete
- Seal the report - permanently locked to the ledger
The ticket system that knows the room's history
Between move-in and move-out, the same QR code runs your maintenance intake. Every maintenance tool can collect tickets. Only VeriProp files them against a sealed condition record of the room they are about.
Tenant submits via QR
The tenant scans the code on their door, picks a category, describes the issue, and attaches photos. No app, no login, no phone calls to the front desk.
AI triage
Each ticket is categorised and assessed automatically, so the queue arrives sorted instead of raw.
Manager queue
Your team tracks every ticket from open to resolved in one queue, with the full update timeline preserved per ticket.
Cross-referenced with move-in
The manager is not seeing this ticket in isolation. The system already knows what this room looked like at move-in - and flags it immediately if pre-existing damage is relevant. The ticket history becomes part of the unit's sealed condition record.
From tenant report to manager action in minutes.
When a tenant submits a ticket, the manager sees it immediately with AI triage already complete. Category, priority, fault attribution, and recommended next step are generated automatically. The ticket is attached to the unit record so the manager can see the full condition history of that room before deciding how to respond.
AI that protects the record, not just annotates it
Every sealed report is screened by AI in both directions of the tenancy, so the evidentiary record stays accurate and every claim you file is one you can defend.
Move-in
At move-in: unreported damage is caught
If the AI sees damage in standard room photos that the tenant did not flag, the manager is alerted. The baseline is corrected on day one instead of surfacing as a surprise in a dispute a year later.
Move-out
At move-out: claims stay clean
Damage already present at move-in is flagged as pre-existing, so your claims cover exactly the damage that occurred during the tenancy. You pursue the claims you should win and skip the ones you would lose.
Every surface compared automatically.
After each move-out wave, VeriProp runs a surface-by-surface comparison against the sealed move-in baseline. Bathroom fittings, bedroom furniture, kitchen appliances: each one gets a before and after verdict. New damage is flagged. Pre-existing conditions are noted. The delta is generated from cryptographically sealed records on both sides, so neither party can dispute the starting point.
A documented starting point before the tenancy begins
Before a tenant ever enters the unit, your team or VeriProp staff documents it in its prepared condition and seals the record. A documented unit condition that predates the tenancy is the strongest possible position in any future dispute: there is no argument about who caused what, because the starting state is on the ledger.
Pre-tenancy documentation runs on the same QR flow, takes minutes per unit, and feeds every later comparison.
Not just photos. Cryptographic proof.
A photo on a phone proves nothing. A VeriProp sealed report is mathematically tamper-proof and legally defensible.
File Hash
SHA-256 of photo bytes, computed client-side at capture
Evidence Root Hash
SHA-256 of all file hashes in display order
Report Integrity Hash
SHA-256(evidence root + tenant identity + GPS + timestamp)
Acknowledged Hash
SHA-256(integrity hash + manager IP + user agent + server timestamp)
This is the same principle used in legal document signing. The record is mathematically provable and cannot be altered retroactively.
Explore VeriProp
Learn more about how the platform works.
Walk into your next deposit dispute with proof.
Pilot slots for the Summer 2026 move-out wave are limited. No cost, no commitment, no IT integration.